21 Productivity Tools for 2023

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Would you like to be more productive in 2023? Many inexpensive tools can help you achieve your goals and get things done.

Here is a list of productivity tools to use in the coming year. There are tools available to help individuals and teams manage their time, develop good habits, collaborate, and optimize their work experience. The majority of these tools offer free plans.

Productivity Tools for Individuals

Focus Keeper is a customizable Pomodoro timer, a management tool that breaks work into 25-minute stints with 5-minute breaks. After a few cycles, take an extended break. Price: Basic is free. Pro is $5.99 per year.

Focus Keeper

Freedom is an app and website blocker to remove distractions and focus on what matters. Start sessions on-the-fly or schedule dedicated time. Plan sessions that recur daily or weekly. Price: Basic is free. Premium is $8.99 per month.

135 is an app to prioritize your day. Choose to accomplish one big, three medium, and five small things. Create your own headings and rearrange tasks as needed. Price: Basic is free. Premium is $2.50 per month.

Tweak is a minimal to-do list and task planner. The app is built around a weekly calendar view without hourly scheduling to organize your life and work without stress. Price: Basic is free. Premium is $2.83 per month.

Todoist is an advanced task manager and to-do list. Customize your list with filters, labels, priorities, and more. Use project templates to get started. Link Todoist with your calendar, voice assistant, and more than 70 other tools. Price: Basic is free. Premium plans start at $4 per month.

Beeminder is an app to set goals and monitor progress, with monetary penalties if you fall short. Beeminder costs nothing to join, with three goals for free. Charges kick in when you fail to complete your goals in time (“derailments”). The cost depends on how you set your pledge and how often you derail. Price: Basic is free. Premium plans start at $8 per month.

RescueTime is a productivity and time management app that analyzes your work style and meeting schedule, comparing your results against benchmarks. Use the coaching to help you stay on track and receive end-of-day summaries. Use focus sessions to block sites that negatively impact your work. Price: Basic is free. Premium plans start at $6.50 per month.

SelfControl is a free and open-source application for macOS to block your own access to distracting websites. Set a timeframe to block, add sites, and start. Until that timer expires, you will be unable to access those sites, even if you restart your computer or delete the application. Price: Free.

FacileThings is a productivity app based on the Getting Things Done system of collecting, categorizing, and eliminating tasks. FacileThings will guide you to a successful GTD implementation. Integrate with email, Google Calendar, Evernote, Google Drive, and more. Track your activity to motivate your progress. Price: Plans start at $7 per month.

Any.do is a task management and reminder app. Easily organize all your tasks, lists, and reminders in one place. Sync across all devices. Use one-time, recurring, and location-based reminders. Control your day, week, and month with calendar events and tasks in a single view. Price: Basic is free. Premium plans start at $3 per month.

Habitica is a free habit-building and productivity app to game your work life. Use rewards and punishments for motivation and a social network to inspire. Check off tasks to level up your avatar and unlock in-game features such as battle armor, mysterious pets, magic skills, and even quests. Use your winnings to buy in-game or custom rewards. Price: Free. In-app purchases available.

Streaks is a to-do list to form good habits. A streak is extended every day you complete a task. Broken streaks reset to zero days. Choose or create up to 24 tasks. Price: $4.99.

Workflowy is a platform to capture and organize information quickly. Just open the app and start typing. Drag and drop files in-line. Infinite nesting lets you custom organize.

Kanban boards and live copy provide ultimate control. Collapse unimportant details and display only what matters now. Price: Basic is free. Premium is $4.99 per month.

Evernote is a tool to collect content and keep it within easy reach. Add to-dos, photos, images, web pages, or audio to an instantly searchable platform. Bring your notes, tasks, and schedules together to get things done more easily. Price: Free. Premium plans start at $6.67 per month.

Brain.fm provides background music to focus distraction-free while stimulating the brain. Price: $6.99 per month.

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